This Sunday is World Backup Day, an annual awareness day created to remind us to protect our data from being lost by creating regular and secure backups.
Recognised every year on the 31st March since 2011, the date was ironically chosen to drive the message that valuable data, whether it’s sentimental photos and messages or important financial and planning documents, should be backed up before its lost forever and you become an April fool.
What is a Backup, Exactly? And Why is It Important?
A backup is a second (or third or fourth!) copy of all your important files. These can be anything from spreadsheets, documents and emails to family photos and home videos (including those of your beloved pet, Felix the cat). Instead of storing everything all in one place, like your computer, a backup creates copies of everything that can be saved elsewhere in a secure location such as on a USB or to a cloud service. Backing up your data means that regardless of whether you lose the original files through theft, hardware failure or you simply forgot where you put it, you still have your copies.
The 2019 World Backup Day Survey by global tech company, Acronis, found that despite a 24.1% increase in the number of people backing up their computers in 2018, over 65% of consumers have lost data as a result of an accidently deletion, hardware failure or software problem.
While the report findings seem contradictory, it suggests that although more people have become security–savvy by backing up their computers and laptops, they are also now using more devices, such as smartphones and tablets, to access their data, which in turn creates more opportunities to lose the data. Data backed up from a computer can be accessed and recovered if deleted – data that has not been backed up on a smartphone or tablet cannot be recovered and may be lost forever if the device breaks or goes missing.
So, How Can I Keep My Data Safe?
At Nitec, we’re all about security and protecting our customers’ business data with regular backups. As we mentioned though, there are many other personal devices that data can be both saved and lost on. To help you protect your devices at home, here are a few tips on how to back up data yourself.
Create a Backup (Plan)
Keep yourself right and protect your important data by always creating backups. For extra security, create more than backup and keep a copy locally (for example, on an external hard drive that’s stored at home with your computer and is available for fast recoveries) and another copy in the cloud, such as Microsoft OneDrive or Dropbox (this guarantees your data is safe no matter what happens).
Protect Your Data on Every Device
As we mentioned earlier in the article, data is now being created and accessed on more devices than ever before, so it’s no longer enough to back up the data on just your computer. Make sure you back up your important data everywhere you keep it – your computer or laptop, smartphone, tablet, iPod and any other wireless device used.
It’s not just about how many backups you make – it’s also about how often you make them. Failure to create backups regularly is one of the most common mistakes that customers make with regards to their data. Using an automated system is not only more convenient than copying files manually, it also makes it easier to get into a routine of carrying out backups regularly. Online file–syncing services like Dropbox, Google Drive or Microsoft OneDrive can be set up to automatically back up local data, such as photos taken on your phone, to their cloud storage so you’ll always have an online copy.
Keep yourself right and make time on World Backup Day to back up your important documents and precious memories. Check out our article on computer security for more tech top tips.