26/05/2016

How important is business printing?

Nearly 73 percent of business owners and decision–makers at companies with 500 employees or less use their printing devices at least four times a day. 

To make the most of your resources and opportunities you need a printing solution that is affordable, versatile and tailored to your specific needs – whether it’s for your home office, a retail store or a large workplace. When thinking about the printing needs of your business, there are five areas of consideration.

1. Growth 

Shop for your future print needs, rather than your current needs.

Your print fleet is a significant investment, and you want it to meet your requirements for as long as possible. Consider how your business might grow and change over the next few years, and how that may affect your printing needs. By taking growth into consideration now, you can avoid buying printers that will be insufficient within a few months and create additional, unexpected expenditures or delays.

Consider the number of people who will be using each printer. If too many users rely on a single printer, the number of pages they print each month could exceed its capabilities, causing it to malfunction or break down. Too few users, however, and the printer (and your investment) may go to waste. Avoid these problems by dividing your work area into several zones with enough printers to handle the number of users in each area.

2. Print volume 

Choose printers that can handle even your highest volume.

There are two factors you should consider: average print volume and occasional surges.

“Average print volume” refers to the number of pages you expect a printer to produce in an average day of use. Your printers should be able to meet and exceed that number slightly to account for day–to–day variations.

“Occasional surges” refers to certain projects or times of year where your printing volume is much higher than usual, such as at an accountancy firm at the financial year–end. If you experience occasional surges, choose printers with a higher print volume so they continue to perform without issue under the increased demand.

3. Cost 

The two costs to consider are purchase and maintenance/supplies.

How much can you budget for printers and/or printing? This cost includes a number of short– and long–term considerations:

– Cost of purchase

– Cost per page

– Maintenance

– Energy usage

4. Print quality 

Use your everyday print quality needs as the baseline, then use convenience vs. cost to weigh the importance of additional capabilities.

Your business’s ideal print quality is a bit tougher to determine than the three points above because you want to consider your needs and whether you can keep running without certain print capabilities.

One reason to take such a close look at your needs is that some capabilities may increase the cost of purchase and operation, such as colour printers in comparison to black–and–white only printers. However, there is still some room for flexibility and cost savings. For example, you can purchase a high–quality, colour–capable printer and use it primarily for low–resolution, black–and–white printing, ensuring you can print in colour when necessary, while keeping your operating costs lower by using black–and–white printing for the majority of your projects.

5. Security and management 

More risk requires more security. If your business regularly handles sensitive information, invest in printers with native security features that are in line with your level of risk.

Modern printers are more like PCs than office accessories. They have internet connections and hard drives – and hackers are already targeting them. 

Whether you need additional security or just like the option, the solution lies in your printer’s software. HP JetIntelligence constantly checks for intrusions or errors and will reboot a printer in the event of either. Keep in mind that you can’t simply make an older printer more secure. If you think you’ll want a more secure printer one day in the future, buy one now or be prepared to replace your printer when you’re ready to increase your security. To supplement this, the Nitec Security Suite can detect, and protect against, malicious emails that appear to be sent from your printer e.g. xerox@yourdomain.com, copier@yourdomain.com, scanner@yourdomain.com etc.

Nitec is a HP Gold Preferred Partner and hold Gold Accreditations in

– ServiceOne Printing & Computing

– Printing and Personal Systems Hardware 

So, if you would like to discuss your printing needs – be it hardware, supplies or maintenance then please feel free to get in touch.

 

Article source: 
http://www8.hp.com/h30458/us/en/smb/DecisionsdecisionsWhichprintersforyou.html

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